How to prepare Index

To perform indexing, we require you to understand on how to install a macro with the following steps.

Step 1: Kindly click here to install the macro.

Step 2: Download and unzip word–macros_indexing_Indexing.rar.

Step 3: Install the bat file as well as dotm file and on the completion of installation, we will get the below message on command prompt.

Step 4: After the installation, we can verify by opening a new word file in which the Index tab is installed as below.

Please click here to watch a video on how to install a macro software to do indexing.

Let’s begin creating an index for the document.

An alphabetical list of names, subjects, etc. with reference to the pages/sections on which they are mentioned.

Entries can be created for different headings, let us see three different levels such as

– Main heading entry

– Sub-heading entry

– An entry for Sub-heading entry

Step 1: Choose a word document for creating an index.

Step 2: On the menu bar, find an option called INDEX as shown in the figure below and click on CREATE Index.

Step 3: When you click CREATE INDEX, a popup box appears requesting to enter a new index name.

Step 4: Enter an index name and click OK.

Step 5: The window of the word will split into two, one for marking the entries on various levels and the other for marking the references.

Step 6: For instance, if I’m creating a reference for word shareholders in the document, select the word and click on Mark an Entry from INDEX menu.

Step 7: After selecting the word, click on MARK an ENTRY as shown below,

Step 8: We can customize the name of the chosen word for mark entry and since this is going to be the main entry, let us retain the same option.

Step 9: When we submit by clicking OK, an index is created for the word.

Step 10: We have created multiple main entries, kindly check below.

Note: This tool automatically SORTS the words in the index as we keep creating.

Step 11: Let us now create the sub-heading for the main entries.

Step 12: Here, we are going to create a sub heading for the main entry index INDIVIDUALS. For instance, select minority word for sub-heading.

Step 13: Click on INDEX menu, in which select MARK ENTRY.

Step 14: In the main entry shown above we can select the main heading, here for example it is individuals #A6_p2_1002.

Step 15: The sub-heading has been created.

Step 16: Please find the below figure, for different sub-headings.

Step 17: Let us create third level sub-heading for individuals.

– Creating the third level heading Corporation Act under Minority, which is under Main Entry Individuals.

Step 18: Select Corporations Act word as third-level heading, and click on INDEX menu, and select MARK an ENTRY

– Select the main entry as INDIVIDUALS

– Select the sub-entry as MINORITY.

– Click OK, and the third level heading is created as below.

Step 19: So far we have completed seeing, on how to create the main entry, sub-entry and an entry inside the sub-entry (third level heading).

How to create a cross-reference for the indexes?

Step 1: Select a word for creating the cross-references within multiple documents inside a book for indexes.

Step 2: Select the respective main entry and sub-entry and click OK.

Step 3: The cross-references for an index will be created like below.

Creating an index for repeated words in numerous pages shall get added up behind.

– For instance, in our document, we created an index entry for the word November.

– And, when we create another entry for the same word in a different part of the document, id will get added up to the previously created id for November as shown below.